Venue Hiring Agreement

If you are in the event business, you will probably go to different places to organize your different events. Or if you own a place that you rent for the organizers, you are probably looking to attract guests to your room. The withdrawal clause defines the conditions under which the tenant can cancel his booking. The nature, termination conditions and notice period should be agreed upon by the parties. The cancellation fee to be carried out by the tenant must be explicitly stated in order to avoid complications. Cancellation fees depend on the size of the event. Questions such as. B if the cancellation fee applies when the venue of the event is rerouted after the cancellation must be dealt with in the contract. The owner of the venue may also set certain conditions under which he reserves the right to cancel the event during periods when the tenant has not met these conditions. Provisions relating to deferrals, changes to event schedules and event changes, such as .B extension of the booking period, should be addressed in the clause. Additional payments that have been made in these circumstances should be treated accordingly. Parties should agree on notice in which the tenant should request the cancellation or postponement of the event. The tenancy agreement refers precisely to the period for which the place is available to the tenant.

The duration, start time and end time of access to the event area should be specified to avoid confusion. The tenant may need time for different preparations such as decoration, in terms of event. It is therefore important that this clause indicate precisely when the tenant can use the space. There may be cases where the landlord may force the tenant to indicate the type of target group participating in the event and the restrictions imposed on them. In such cases, it may be important to include the public who can access the event. The agreement should mention all areas and premises within the location for which the customer was accessed, including the access time granted. It is worth mentioning the tenant`s service providers who have access to the event space. The maximum number of spectators allowed to access the event should also be included in the agreement. The tenant may also set a provision limiting access to certain employees/employees of the landlord. It is important to note that this document is intended for use only if the customer acts as a consumer and reserves the venue for an event or private function. Its conditions are not suitable for a commercial function or an event, for example. B for a trade show or conference where the customer is a business (i.e.

not a consumer). A special agreement has been written to fill such commercial bookings. The nature of the events varies considerably depending on their duration, purpose and target audience. There may be private events such as weddings, anniversaries and public events such as music concerts and awards ceremonies.